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Director of Financial Services- ACES at Alabama A&M University

Company: Alabama Agricultural and Mechanical University
Location: Normal
Posted on: January 26, 2023

Job Description:

Director of Financial Services- Alabama Cooperative Extension- Huntsville, AL Category: AL Cooperative Extension (ACES) Subscribe: Department: Cooperative Extension Locations: Normal, AL Posted: Dec 15, 2022 Closes: Open Until Filled Type: Full-time PositionID: 157045 Share About Alabama A&M University :
The Alabama Cooperative Extension System (ACES) is the primary outreach organization for the land-grant mission of Alabama A&M University and Auburn University, dedicated to delivering research-based educational programs designed to empower individuals to improve their quality of life and economic well-being.ACES has 67 county offices, nine urban centers, six research and extension centers, and more than 40 video conferencing sites across the state.
Programs and activities support and promote individual well-being, professional and organizational development, social and cultural enrichment, economic opportunity, and regional development.
Employees have tremendous support from the resources at Alabama A&M and Auburn University.
ACES professionals enjoy widespread community support where they live and work.
Job Description:
Job Summary:The Director of Financial Services with the Alabama Cooperative Extension System (ACES) ( Urban Unit at Alabama A&M University, within ACES, the Finance Director serves as a member of the System Administrative Team, reporting directly to the Extension Director at Alabama A&M University. This position works with and supports a progressive System Program Team that oversees innovative programs that provide research-based knowledge to enhance Alabama's economy and quality of life. Extension programming is delivered straight to individuals where they live and work through Extension personnel in 67 county offices, nine (9) Urban Centers, six (6) research and extension centers, and more than 40 video conferencing sites across the state.The Finance Director serves as a senior business and finance officer of the Alabama Cooperative Extension System housed at Alabama A&M. The budget of ACES, at Alabama A&M University, totals approximately $8 million of Federal & State funds plus grant and contract revenues.Essential duties and responsibilities include the following:

  • Oversight of accounting, reporting, budgeting, and monitoring all financial matters within the division
  • Engage Associate Director, Assistant Director and Financial Analysis in budget planning, implementing annual budgets and regular budget monitoring
  • Provide leadership in the development, implementation, and continuous improvement of the business and financial services of the ACES-Urban Unit
  • Serve on the senior leadership team of ACES to advise senior administrators on matters relating to fiscal management, administrative management, federal personnel management and federal records management
  • Develop and implement fiscal policies and procedures, in conjunction with senior management, to ensure that general accepted accounting principles, regulations governing contractual agreements, Federal and State regulations, Alabama A&M University guidelines and sound fiscal practices are employed
  • Provide financial support and training for off-campus employees as needed
  • Develop and maintain budget forecasting model to be used in long-term strategic planning
  • Serve as the business liaison for the division working with University and ACES employees, vendors, contractors and other third parties, as well as interact with Extension administrative personnel at other universities and USDA/NIFA personnel
  • Oversee and facilitate federal records management and serves as the lead federal officer for funding matters, civil service retirement, life insurance and excess property management
  • Coordinate and facilitate administrative management of day-to-day activities and direct policy formulation and/or implement to ensure the most efficient use of human and economic resources
  • Supervise the work of direct reports in the ACES Business Office
  • Perform other duties as assigned by the Extension 1890 Administrator
    Minimum Position Requirements (including years of experience, certifications, licenses, etc.):
    • A Bachelor's degree from an accredited institution in accounting, finance, business, or a related field
    • Three to five (3-5) years of experience in fiscal oversight to include financial management, business operations and knowledge of accounting, administrative management, and budgeting principles/practices
    • Employer will consider advanced relevant degrees in lieu of experience
    • Familiarity with state and federal laws, regulations, and practices
    • Proficiency with MS Office (Word, Outlook, Excel, Access, SharePoint or equivalent); HR systemsDesired Qualifications:
      • A Master's degree in the disciplines listed above
      • Experience in higher education
      • Experience advising senior level administrators in the areas of finance
      • Ability to manage multiple complex projects with great attention to detail
      • Certified as a public accountant (CPA)Knowledge, Skills, and Abilities:
        • Effective interpersonal and written communication skills
        • Presentation and facilitation skills for small and large groups
        • Ability to interpret and communicate policies, programs, and procedures; managing legal compliance; strong organizational skills; evidence of self-motivation
        • Demonstrate the ability to plan, schedule and work both independently and in teams within a service-oriented organization
        • Ability to work with individuals at all levels and from diverse and varied backgrounds
        • Ability to manage multiple complex projects, competing priorities and deadlines;
        • Ability to handle sensitive and confidential documents and information
          Additional Information:
          SALARY: Comensurate with Education and Experience.The salary for each position is based on the gradein which the position is placed, and the salary within the gradeis based on the number of years of related experience or number of years in the hiring rank.ACES is an Affirmative Action/Equal Opportunity Employer. It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.Alabama A&M University encourages applications for employment from persons who are members of groups that have been underrepresented based on race, color, national origin, gender, age, or disability.
          Application Instructions:
          All candidates, both internal and external, are required to complete the following:An online employment application
          An online related professional experience formANDUtilizing the attachment option, please attach the following documents:
          • Letter of interest
          • Current resume
          • Names, addresses, e-mail addresses and telephone numbers of three (3) references
          • Transcripts of all academic work (unofficial/copies acceptable during recruitment process; however, official transcripts will be required at time of hire).
          • Current ACES employee must ensure that official transcripts are on file in the ACES Human Resources Office.Already have an AAMU Employment Account? Login to add documents or update your account.

Keywords: Alabama Agricultural and Mechanical University, Normal , Director of Financial Services- ACES at Alabama A&M University, Accounting, Auditing , Normal, Illinois

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