Part-time Office Associate (Parks and Recreation)

Company: Town of Normal
Location: Normal
Posted on: June 25, 2022

Job Description:

JOB
The starting hourly rate is $21.10 to $24.82 depending on qualifications; full range is $21.10 to $33.55.Part-Time Office AssociateThis position keeps complex records and performs office management duties in support of the entire Parks and Recreation Department. This position requires considerable public contact, customer service, organization and communication skills. This employee reports to the Assistant Director of Recreation and Business Operations. An employee in this position works with the public for activity registration and programs, enters data, and performs other clerical duties. The Office Associate keeps complex clerical records and performs routine office duties as designated by a supervisor. The nature of the work is such that employees frequently have considerable latitude on routine work and in giving information and assisting the public.This is a part-time, 30 hour per week position; working hours are 8:30 AM to 2:30 PM, Monday through Friday.

EXAMPLE OF DUTIES
Prepares purchase orders, field orders and invoices and processes all bills for the department. Provides secretarial support by entering, formatting, and printing information; organizing work; answering the telephone; relaying messages. Receives departmental telephone calls and completes registration for activities, reservation of departmental facilities, and furnishing general information for the public. Types all correspondence, reports, forms, and composes routine letters for mailing. Assists in the review and development of the Seasonal Activity Guide. Takes minutes for Staff meetings. Receives and counts cash and keeps appropriate records for end of day reports and deposits. Performs other duties as assigned.

MINIMUM QUALIFICATIONS
Ability to model the Town of Normal's values of productivity, responsibility, integrity, dedication, and empathy in administration of the division and in day-to-day work tasks. Knowledge in the area of accounts receivable and payable. Strong verbal and written communication skills. Ability to effectively use technology, including computers, printers, and Microsoft Office products, especially Word and Excel, and payment processing software.Strong organizational skills. Ability to work independently and to follow up on projects without supervision. Good typing skills and accurate completion of tasks. Ability to prepare effective correspondence on routine matters and to perform routine office management duties. Must possess strong interpersonal skills and the ability to deal effectively and positively with fellow employees, officials, and the general public.

SUPPLEMENTAL INFORMATION
Graduation from a standard high school or equivalent; two years of experience performing progressively responsible clerical and office management work is preferred. Supplemental general business courses preferred, or any other training and experience that provides the required knowledge, skills, and abilities to successfully perform the job requirements.

Keywords: Town of Normal, Normal , Part-time Office Associate (Parks and Recreation), Administration, Clerical , Normal, Illinois