Branch Administrator

Company: Western Specialty Contractors
Location: Springfield
Posted on: January 22, 2026

Job Description:

Job Description Job Description Grow With Us at Western Specialty Contractors At Western Specialty Contractors , we've been building more than projects—we've been building people, careers, and communities for over 110 years . Founded in St. Louis and proudly family-owned , we've grown into the nation's largest specialty contractor, restoring and protecting building envelopes through expertise in facades, concrete, roofing, and waterproofing. With 30 branches nationwide, we're always looking for driven individuals who want to be part of something bigger. Our success comes from our people —those who bring teamwork , creativity , quality , and customer focus to everything they do. When you join Western, you're not just taking a job—you're stepping into a career with growth opportunities, hands-on experience, and a culture that is rooted in connection and a strong sense of community. Together , we make an impact that lasts for generations. The Role Our Springfield, IL Branch has an opportunity for a Branch Administrator. If you have a dynamic personality, are customer-focused, have strong communication skills, and meet the requirements we are looking for, then apply now! This is a small office environment that offers challenge and variety . Some of the responsibilities include, but are not limited to: Prepare hourly union payroll every week Process Accounts Payables for Branch operation Prepare customer billings for all jobs and follow up with collections Assist in coordinating all administrative functions for operating personnel Gather information and prepare various financial and general reports Respond to customer inquiries, where possible, in the absence of operating personnel Maintain a filing system for Branch office Maintain hourly employee records on the computer system Assist with the completion of new-hire paperwork Answer and direct incoming phone calls Open and distribute mail and perform other clerical tasks Requirements We are seeking a team player to contribute to the successful operations of the branch by providing effective administrative and accounting support to the operating personnel. This position will assist in all administrative aspects of the Branch office. Qualified candidates should possess a High School diploma or equivalent and 4 years of general office experience with a construction background preferred. Thorough knowledge of PC based windows applications is strongly preferred, and the ability to develop spreadsheets in Microsoft Excel. Good written and verbal communication skills are essential. Compensation for this role is determined using a variety of factors, including experience, skills, internal equity, market benchmarks, and the cost of labor in the different geographic locations where we operate. In addition to base pay, this position may also be eligible for: Participation in the Company's annual performance-based bonus program. A comprehensive benefits package, which includes health, dental, and vision coverage, a 401(k) plan with company match, paid time off, maternity leave, and additional benefits designed to support employees and their families. US Pay Range $17—$28 USD Western Specialty Contractors does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits. To view Western Specialty Contractors' SMS Terms of Service, click here. To view Western Specialty Contractors' SMS Privacy Statement, click here.

Keywords: Western Specialty Contractors, Normal , Branch Administrator, Administration, Clerical , Springfield, Illinois