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Associate Athletics Director for Business

Company: Alabama Agricultural and Mechanical University
Location: Normal
Posted on: January 25, 2023

Job Description:

Associate Athletics Director for Business Category: Administrative/Managerial Subscribe: Department: Athletics Locations: Normal, AL Posted: Jan 20, 2023 Closes: Open Until Filled Type: Full-time PositionID: 158137 Share About Alabama A&M University :
Alabama A&M University (AAMU), an 1890 Land-Grant institution located in the high-tech center of Huntsville in northern Alabama, invites applications for the positions listed below. Situated in the northeast quadrant of the city of 200,000, the hillside campus is just four miles away from downtown Huntsville. AAMU offers its 6,100-student population a wide range of course offerings under the College of Agriculture, Life and Natural Sciences; College of Business and Public Affairs; College of Education, Humanities and Behavioral Sciences and College of Engineering, Technology and Physical Science. The School of Graduate Studies serves about 1,400 and offers doctoral degree programs in Applied Physics, Food Science, Plant/Soil Science and Reading/Literacy.
Job Description:
Summary:The Associate Athletic Director for Business Administration monitors and oversees all financial aspects of the athletics department and administers the ticket office as it relates to athletics. The Associate Athletic Director for Business oversees budgets, financial statements, and payroll records, performs spreadsheet forecasting and fiscal planning, approves purchase orders, and oversees the ticket office for Intercollegiate Athletics. The Associate Athletic Director for Business serves as a liaison with the Chief Financial Officer and the University Foundation Coordinator. In addition, will be responsible to the Athletic Director for developing, implementing and evaluating all aspects of an academic support program for student-athletes.Essential Duties and Responsibilities:

  • Serves in a leadership role as part of the Intercollegiate Athletics' management team for all matters relating to budgeting and financial management and Academic Enhancement support services.
  • Develops, implements, and evaluates all aspects of the academic support programs for student-athletes.
  • Provides vision and innovation for development of programs and services.
  • Supervises work and professional development of, administrative, graduate students, and student workers.
  • Oversees academic progress of all student-athletes toward graduation; maintains academic reports, records and data necessary to comply with university, Southwestern Athletic conference, and NCAA rules and regulations.
  • Works closely with the Registrar's Office and Compliance Office to ensure continuing eligibility of student-athletes.
  • Identifies, recruits, hires, trains and evaluates Academic Enhancement full-time and part-time staff members, graduate assistants and student workers.
  • Manages and supervises the daily operations of the Intercollegiate Athletics ticket office and ensures that all business and financial guidelines of the department are in full compliance with university, state, and NCAA guidelines.
  • Ensures implementation of internal control policies and procedures as required to support cash/revenue collection, inventory control, accounting requirements and financial reporting.
  • Supervises the posting and maintenance of all accounting records for Intercollegiate Athletics, reconciles and balances all accounts with the statement of accounts generated by Financial Services each month and at the close of the fiscal year, and supports the Director of Athletics with budget analysis and monthly budget reports for each sport.
  • Assists the Director of Athletics with preparation of the annual department budget and acts as a primary contact person for budget questions.
  • Serves as a liaison with the University's Financial Services unit and meets regularly with designated contacts in Financial Services to discuss current business and accounting issues and ensures an open line of communication.
  • Implements departmental procedures for the purchase of supplies and equipment in accordance with University policy, serves as the liaison with Procurement Services, and coordinates the preparation of purchase vouchers, requisitions, budget transfers, and interdepartmental budget transfers.
  • Develops and implements procedures for obtaining travel advances and submitting expense vouchers for the coaches and staff and oversees team travel arrangements and proper allocation of travel expenses to appropriate budgetary categories.
  • Maintains necessary income and expense records to provide required financial and statistical reports to the Director of Athletics, University administrators, and auditors.
  • Oversees the training, initial interpretation, and day-to-day implementation of conference and NCAA rules applicable to the Intercollegiate Athletics business office.
  • Assists the University's Intercollegiate Athletics program to achieve the parallel goals of development of quality, competitive athletics teams and support of the individual educational goals of student-athletes by managing the personnel, budgetary, facility, and equipment resources available to the athletics program, developing policies and procedures designed to assure achievement of internally and externally established goals and objectives, and continuously evaluating individual and unit performance toward achievement of those goals and objectives.
  • Reduces the likelihood for violations of National Collegiate Athletic Association (NCAA) rules and regulations, particularly those regarding student eligibility to participate in intercollegiate athletics, by ensuring that the athletics program is in compliance with NCAA rules and regulations governing eligibility.
  • Manages funds by overseeing and exercising final authority over sports expenditures.
  • Promotes a positive image of the Intercollegiate Athletics program and the University by participating in community and professional organizations and representing the University at professional, conference, and community meetings.
  • Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
  • Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses as directed by the supervisor.
  • Contributes to the overall success of the Intercollegiate Athletics program by performing all other duties and responsibilities as assigned by the Director of Athletics.
  • Performs other duties as assigned.
    Minimum Position Requirements (including years of experience, certifications, licenses, etc.):
    • Education: A bachelor's degree in business or related field. A Master's degree in accounting, business administration, sports administration or related field is preferred.
    • Experience: At least three (3) years of administrative experience. Knowledge of NCAA rules and regulations governing the conduct of intercollegiate athletics is preferred. Academic Support services experience, budgetary experience, accounting, or a fiscal management background is preferred.
    • Other Requirements: The scope of the position requires weekend & evening work and overnight out of town travel.Knowledge, Skills, and Abilities:
      • Strong verbal and written communication skills
      • Excellent interpersonal skills
      • Management and organizational skills
      • Proficiency with computer and especially Excel skills
      • Ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgroundsSupervision:The Associate Director of Athletics for Business is supervised by the Director of Athletics and supervises assigned staff
        Additional Information:
        SALARY:The salary for each position is based on the grade/tier in which the position is placed, and the salary within the grade/tier is based on the number of years of related experience or number of years in the hiring rank.Alabama A&M University is an Equal Opportunity/Affirmative Action EmployerAlabama A&M University encourages applications for employment from persons who are members of groups that have been underrepresented based on race, color, national origin, gender, age, or disability.
        Application Instructions:
        Please submit the following documents online to be considered for the position:
        • Employment Application
        • Resume (include all work experience/history)
        • Unofficial transcript (if applicable)Already have an AAMU Employment Account? Login to add documents or update your account.

Keywords: Alabama Agricultural and Mechanical University, Normal , Associate Athletics Director for Business, Executive , Normal, Illinois

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