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Office Manager

Company: Illinois State University
Location: Normal
Posted on: July 4, 2019

Job Description:

Request/Posting Number 0712189 Classification Title Office Manager Working Title Job Class 003266 Type of Position Civil Service Percent Appointment: 1-100 (For Student Employment and Graduate Assistant Only; state hours per week) 100 Representation: AFSCME Local 3236 Department Politics and Government - 04600000 Job Category Staff General Summary This position is responsible for initiating and coordinating the office support functions required for the effective implementation of administrative policies of the unit. Duties performed require extensive knowledge of the organization, programs, policies, and procedures of the unit and the institution and the ability to operate computer systems, using word processing, database and software packages. Additional Information: Required Qualifications 1. High school graduation or equivalent. 2. Two (2) years (24 months) of work experience comparable to the third level of this series. This work includes performing a wide variety of office support tasks, which require the use of judgment and initiative and the ability to operate computer systems, using word processing, database and software packages. Knowledge of the organization, programs, practices and procedures of a department/unit is central to the performance of the duties. If this position is Security Sensitive or if you are subject to a criminal background investigation based on University policy, then employment is contingent upon you passing a satisfactory criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources. Desired Qualifications: Necessary Licenses/Certifications/Degrees Hiring Rate/Range $15.64-$16.42 per hour Stipend: Work Hours Monday-Friday 7:30 am-4:00 pm Proposed Starting Date: July 2019 Posting date 06-26-2019 Closing date 06-28-2019 Special Instructions to Applicants For full consideration, the application and all supplemental information must be submitted on-line. Applications submitted via fax, e-mail or mail will not be accepted. Please complete the entire employment application including the education and work history background. Please do not put "see resume" in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered. The employment application (not resume/cover letter) will be reviewed to determine if applicant meets minimum qualifications. Please be complete in the duties and responsibilities section for each position listed. Please upload a cover letter, resume and a reference list of three business references with name/mailing address/title/phone number. A Civil Service examination is required for this position. Please monitor your e-mail for further information regarding your application status for testing. Other documentation such as college transcripts (may be unofficial) and any applicable business related certifications (Business/Administrative Technology, Bookkeeping Office Assistant, or Customer Service) must also be uploaded at the time of application in order to receive the maximum eligible points on the Civil Service exam. If applicable, a DD214 (official military discharge) must be brought to the Civil Service exam in order to receive the maximum eligible points. You may print a copy of your application and bring it to the examination with you as a reference. Other documentation such as DD214 paperwork (if applicable) must be faxed, mailed, or delivered to Human Resources prior to the examination or provided at the time of testing in order to receive the maximum eligible points: Fax: 309.438.7421, Attn: Brandy O'Grady Address: Illinois State University Human Resources Campus Box 1300 Normal, IL 61790-1300 This position is represented by AFSCME Local 3236 - Clericals. Illinois State University is an Equal Opportunity/Affirmative Action Employer. If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at 309-438-3383. If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311. Contact Information Brandy O'Grady Human Resources 309-438-8317 Departmental Homepage Required Applicant Documents PLEASE NOTE: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply For This Posting". Resume/C.V. Cover Letter Reference List Optional Applicant Documents Certification of Retirement Annuity (required for SURS annuitants only) Transcript 1 Transcript 2 License 1 License 2 Civil Service Test 3266-Office Manager Physical Requirements: Mandatory Physical Requirements: Additional Information Must be able to complete the following with or without a reasonable accommodation: 1. Ability to perform sedentary work involving sitting the majority of the time. 2. Ability to effectively communicate on a daily basis. 3. Ability to work for extended periods at computer workstation. 4. Ability to use a computer in day-to-day work (i.e. type on a keyboard and use a mouse). Quicklink

Keywords: Illinois State University, Normal , Office Manager, Executive , Normal, Illinois

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